12 Steps To Evaluate eProcurement Submissions – Part 4
This is our final installment of the top 12 ways to quantify and qualify your eProcurement submissions to make the task of sorting through these bids that much simpler. Today we are going to look at our next 3 steps for part 4 of 4.
10. Be transparent about the selection
Make it clear how and why a final decision was made. You do not want people within your business or the suppliers to think the e-sourcing process was not fair and question the results. The supplier does not have to see the results (I am sure the commercials would be treated as confidential) but they must see that this was a process in which all suppliers were equally evaluated. Many suppliers are interested as to what the evaluation criteria they were judge on was. You may wish to advise the supplier about the areas of their submission which fell short, this could be via a quick phone debrief or an email.
11. Use technology to help
There are multiple supplier evaluation templates readily available online that will instantly create the final result based on the scores given for each section. This includes any weighting you added, or you could create your own in excel without too much trouble.
12. Give bidders the good (or bad) news
The final part of the e-sourcing process, once a successful supplier has been chosen and agreed upon is to let all the suppliers who have submitted tenders if they have been successful or not. It is up to your discretion how much detail you go into as to why suppliers were or were not successful, but it is best to finish the process on good terms because you may like to use the supplier as a back-up if things do not work out with the winning supplier or to participate in future RFxs.